Category: VR Meetings

  • Could a Monthly VR Meeting Room Subscription Reduce Your Travel Costs?

    Could a Monthly VR Meeting Room Subscription Reduce Your Travel Costs?

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    A monthly subscription can be easier to compare with travel when you know which trips it could replace. The useful starting point is your own calendar: how often does the team travel mainly to sit together, review material and discuss a decision?

    How is the OowOah subscription calculated?

    The Meeting Rooms page lists £12.99 per headset space per month. Spaces relate to simultaneous VR use rather than the total number of named staff. Five spaces therefore cost £64.95 monthly. Required headsets are purchased separately. Check the current terms before committing.

    What does an illustrative comparison look like?

    Suppose one otherwise necessary monthly meeting involves £200 in travel expenses. If five headset spaces can replace that trip, £200 less £64.95 leaves £135.05 before hardware, onboarding and other costs. This is a worked assumption, not a guaranteed saving or an estimate of your business.

    What else belongs in the calculation?

    Include headsets, support, preparation and the time needed to learn the system. Record travel time separately from cash expenses: time released may be useful without becoming a direct cash saving. Avoid counting the same benefit twice.

    Which journeys should remain?

    Some meetings include physical inspection, hands-on work or relationship-building that you may want to keep in person. Choose suitable sessions and test whether the remote outcome meets your needs. The objective is to reduce avoidable journeys while preserving the work that makes a meeting worthwhile.

    Pricing reference

    OowOah VR Meeting Rooms pricing, checked 5 October 2026.

    Explore VR Meeting Rooms with OowOah.

  • How Do OowOah VR Meeting Rooms Compare with Zoom and Microsoft Teams?

    How Do OowOah VR Meeting Rooms Compare with Zoom and Microsoft Teams?

    Explore VR Meeting Rooms

    The useful question is which tool suits a particular meeting. OowOah VR Meeting Rooms, Zoom and Microsoft Teams can all bring colleagues together remotely, but they ask participants to join in different ways. This comparison concerns Meeting Rooms, not OowOah’s separate Live VR event service.

    What do Zoom and Teams already offer?

    Zoom’s official meeting information describes video meetings, screen sharing, chat and collaboration tools. Microsoft’s Teams information also describes video conferencing and screen sharing. These are capable meeting products, rather than passive broadcasts. Specific features and allowances depend on the chosen plan and setup.

    What does OowOah change?

    OowOah places headset users in an avatar-based meeting environment with virtual screens. A team considering it should decide whether that shared setting adds value to its workshops, presentations or discussions. It should also allow time for participants to learn the controls.

    Where might a conventional call be easier?

    For a short check-in or an unfamiliar external guest, a standard video call may involve less preparation. Existing company workflows and participant preferences also matter. Do not treat immersion, AI features or interactivity as a simple yes-or-no difference between brands.

    How should you make the decision?

    Compare the actual plans, equipment, guest access and functions required for your work. Try the same task in both formats and ask participants for feedback. Choose an outcome you can assess, rather than assuming the newest format must be the best.

    Official product information

    Zoom Meetings, Microsoft Teams video conferencing and OowOah VR Meeting Rooms. Comparison checked 5 October 2026.

    Explore VR Meeting Rooms with OowOah.

  • Are VR Meetings Better Than Video Calls?

    Are VR Meetings Better Than Video Calls?

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    Sometimes the best meeting is a ten-minute conversation on a laptop. Sometimes a team wants more time and space to discuss ideas together. VR meetings and video calls offer different ways to bring people into the discussion. Neither format fixes an unclear agenda or guarantees that everyone will contribute.

    When does a video call make sense?

    A conventional video call can be a practical choice for a quick update, an external guest or someone joining from a familiar device. It avoids asking every participant to prepare a headset. For a simple decision with one document to review, that convenience may be the deciding factor.

    What changes in a VR meeting?

    Participants meet as avatars in a shared virtual setting. OowOah VR Meeting Rooms provide virtual presentation screens and collaboration tools rather than a grid of webcam images. That different setting may suit a planned workshop or discussion, particularly when the team has already learned the controls.

    What should you compare?

    Look at equipment, preparation time, the material you need to share and how people prefer to participate. Ask about accessibility and comfort before booking a session. Include onboarding and hardware in the cost comparison, rather than considering the subscription alone.

    How can you judge it fairly?

    Run a short trial with a real task and ask whether the group reached a useful outcome. Record setup problems and participant feedback. Keep video calls available where they work well, and use VR where the shared environment serves a clear purpose. Explore OowOah’s meeting room information before deciding.

    Explore VR Meeting Rooms with OowOah.

  • You’re on Mute: The Unofficial Rules of Every Video Meeting

    You’re on Mute: The Unofficial Rules of Every Video Meeting

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    The speech nobody heard

    You have made your point beautifully. Clear introduction. Excellent example. Strong finish. Then somebody mouths the words you know too well: you're on mute. You start again, slightly less confident that the example deserves a second outing. Video meetings have given us a whole collection of shared experiences, and most of us have played every part.

    Sorry, you go first

    Two people begin speaking. Both stop. Both politely invite the other to continue. Both start again. Somewhere, a colleague has raised a digital hand and is wondering whether anyone has noticed. A small pause and someone guiding the discussion can help, but the awkward dance is familiar enough to deserve its own theme tune.

    Can you see my screen?

    The presentation begins with a question that has become an unofficial opening ceremony. Somebody can see it. Somebody cannot. Somebody is looking at a spreadsheet from last Tuesday. A quick check before the meeting helps, as does sharing the right document in advance. It also leaves more time for the actual conversation.

    The frozen face

    You are listening thoughtfully when the connection captures an expression you would never willingly choose as your professional portrait. Nobody knows whether you are considering the proposal or have disappeared. A connection problem is frustrating, but a little patience goes a long way. The person affected is probably enjoying it even less.

    Could meetings feel different?

    Video calls have made remote work possible for many teams. Familiarity does not mean we cannot explore other ways to meet. In an avatar-based VR room, participants use headsets to join a shared virtual setting and discuss material on virtual screens. It changes the experience, while good audio, preparation and clear turn-taking still matter.

    Try a different kind of hello

    OowOah VR Meeting Rooms offer a shared environment for colleagues and clients in different locations. Start with a short, relaxed introduction before an important session. Give people time to explore the controls and ask questions. And if something goes wrong, remember: every meeting format benefits from a sense of humour.

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  • How to Keep an Online Workshop Interactive

    How to Keep an Online Workshop Interactive

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    Give participants something to do

    A workshop should involve working on a question, challenge or skill. If most of the session is a speaker presenting slides, participants have little reason to contribute. State the task in advance and explain what the group should produce: a shortlist of ideas, an agreed process or a plan for action.

    Use a simple sequence

    Begin with a short explanation, allow individual thinking time and then invite contributions. Discuss the suggestions before choosing the next step. This gives people time to prepare and reduces the chance that one confident voice defines the discussion. Choose the number of activities around the time available rather than filling every minute.

    Make contributions visible

    Record ideas in a shared place that attendees can follow. Read out written contributions where useful and offer an alternative for anyone who cannot access the tool. If you use smaller groups, give them a specific question and ask them to return with a concise result. Avoid introducing several unfamiliar applications during one session.

    Choose a suitable environment

    Video platforms can support workshops when the structure and tools fit the task. VR meeting rooms offer a different shared environment for participants using headsets. Test the controls and presentation material before the session. Keep comfort, breaks and access alternatives in the plan. A more immersive setting still needs careful facilitation.

    Finish with an outcome

    Summarise what the group decided and identify who will take each action forward. Send the useful notes afterwards, rather than expecting people to reconstruct the session. OowOah VR Meeting Rooms are an option for teams exploring a shared virtual workshop space. Start with a small session and judge whether it helps the group work together and produce something useful.

    Explore VR Meeting Rooms to find out more.

  • Time Wasted Travelling to Meetings: What Is It Costing Your Business?

    Time Wasted Travelling to Meetings: What Is It Costing Your Business?

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    Count the whole journey

    A meeting listed as one hour in the diary may occupy most of the day. Driving to the station, waiting for a train, changing services, finding the venue and returning home all add time. When several colleagues make the journey, the total can be substantial. Look at the combined time across the team, rather than only the duration of the meeting.

    A simple example of staff time

    Imagine six people each travelling two hours to a meeting and two hours home. That is 24 staff hours spent travelling, before the discussion begins. If it happens monthly, the same pattern adds up to 288 hours over a year. These are illustrative figures; use your own journeys for an accurate comparison. Some train time may be productive, so distinguish usable working time from time spent driving, waiting or navigating.

    Other savings to consider

    The potential saving goes beyond train tickets or fuel. Depending on the trip, you may also avoid parking, taxis, hotels, meals and the administration involved in bookings and expense claims. If a meeting requires a separately hired venue, remote attendance may reduce room and catering costs. Recovered staff capacity is different from a cash saving: salaries may remain unchanged, while colleagues have more time available for other work.

    Compare the full alternatives

    Remote meetings have costs too. Include the platform, equipment, setup and support when comparing formats. Video calls may suit a quick update, while a shared VR room may be worth trying for a presentation or collaborative discussion. Physical visits remain useful when the work requires being there. Choose one recurring meeting, calculate its total travel burden and test an alternative against a clear outcome.

    Give the time back a purpose

    Decide how recovered time will be used: completing client work, preparing a proposal or reducing a long working day. A shorter journey does not automatically improve productivity if the diary immediately fills with unnecessary meetings. OowOah VR Meeting Rooms provide one way to meet in a shared virtual environment. Assess the experience and the full cost with your own team.

    Explore VR Meeting Rooms to find out more.

  • How to Reduce the Cost of Bringing Clients Together

    How to Reduce the Cost of Bringing Clients Together

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    Start with the purpose of the client meeting

    A proposal review, project update and hands-on demonstration need different arrangements. Before inviting clients to travel, define the result you need. Will they approve a design, choose an option or understand how something works? Clear objectives make it easier to decide who should attend and how.

    Look beyond your own travel bill

    Clients may also spend time and money reaching the venue. An inconvenient journey can make diaries harder to coordinate and delay the discussion. Ask whether a remote session would work for the task. Keep physical meetings for occasions where access, relationship building or practical work makes the trip worthwhile.

    Reduce repeated preparation

    Share the current documents and questions beforehand, using a clear version of each file. Avoid arranging a second meeting because the first one lacked the information needed to decide. A concise agenda, suitable presentation material and a record of the outcome can reduce the effort required from everyone.

    Compare meeting costs realistically

    Include travel, parking, accommodation and any room hire or catering you actually pay for. Then compare those with the remote format's equipment and platform costs. Some expenses disappear immediately; other benefits are time recovered rather than money returned. Do not count a venue saving when your usual meeting room already has no additional charge.

    Try a manageable client session

    OowOah VR Meeting Rooms offer a shared space for presentations and discussion between headset users. Give clients a short introduction before an important meeting and check that the format suits them. Provide another route where needed. A successful trial should make the discussion straightforward and lead to a clear decision, while reducing the practical burden of getting everyone together.

    Explore VR Meeting Rooms to find out more.

  • Meeting Follow-Up: Why Good Ideas Never Turn into Action

    Meeting Follow-Up: Why Good Ideas Never Turn into Action

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    Agreement can disappear after the call

    A group may leave a meeting feeling that progress was made, yet discover a week later that nobody acted. Ideas were discussed, but responsibilities were unclear or the notes were never shared. Useful meeting follow-up starts during the conversation, when people can check what has actually been agreed.

    Separate ideas, decisions and actions

    An idea is something to consider. A decision is a choice the group has made. An action is work someone will carry out. Keep these distinct in the record. A suggestion to review a proposal should not become an assumed approval, and a general intention to improve a process needs a specific next step.

    Give every action an owner

    Name the person responsible, describe the task and agree a realistic date. Confirm that they have what they need to proceed. If the work depends on another decision or document, record that dependency. Avoid assigning an action to everyone, which can leave nobody clearly accountable.

    Make notes easy to check

    Send a concise summary with the main decisions and actions. Recordings and transcripts can help recover detail, but they do not replace a checked action list. Where AI produces meeting notes, review names, dates and decisions before treating the summary as authoritative. Participants should be able to correct misunderstandings.

    Use the next meeting to review progress

    Begin with outstanding actions rather than reopening every previous discussion. Ask what is complete, what is blocked and what decision is needed now. OowOah VR Meeting Rooms include meeting support features such as AI notes and searchable transcripts. Their practical value depends on using the information to support a clear follow-up process, with people remaining responsible for the agreed work.

    Explore VR Meeting Rooms to find out more.

  • Train Delays and Cancelled Meetings: How to Keep Business Moving

    Train Delays and Cancelled Meetings: How to Keep Business Moving

    A delayed train does not have to cancel the discussion

    When a key participant is delayed, the organiser faces a choice: wait, cancel or continue without them. Each option can disrupt the day. A planned remote alternative gives the group more flexibility. Agree it before the journey, rather than trying to organise accounts and access while someone is standing on a platform.

    Prepare an alternative that people can actually use

    Include a remote joining option in the invitation and share the documents in advance. Check whether the person will have a quiet place and a reliable connection. A moving train is often unsuitable for a detailed discussion. If they cannot participate properly, move the decision to a short follow-up instead of treating a poor connection as meaningful attendance.

    Separate information sharing from decisions

    The attendees who arrive can review the agenda, collect questions and record the points needing input from the missing colleague. Avoid finalising decisions that depend on that person’s expertise. A concise written summary makes the follow-up easier and prevents a second full meeting.

    Make resilience part of meeting planning

    For regular meetings between offices, consider formats that remove the journey entirely. Video calls and VR meeting rooms are possible alternatives, depending on the task and available equipment. Headset access needs organising beforehand; it is not an emergency replacement for someone who has no headset with them. The useful change is having a realistic plan before transport goes wrong.

    Explore the next step

    If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.

  • Camera-Off Meetings: How Do You Know People Are Engaged?

    Camera-Off Meetings: How Do You Know People Are Engaged?

    A camera setting is not an engagement score

    People may switch their camera off because of bandwidth, privacy, their surroundings or personal comfort. A visible face does not guarantee attention either. The better question is whether attendees understand the discussion and can help move the work forward. Agree sensible expectations for the meeting rather than making assumptions about individual camera choices.

    Look for useful participation

    Ask for feedback on a proposal, a question about the plan or confirmation of an action. Give people several routes to respond, including speech and written comments. Keep these requests relevant to the task. Repeated checks that exist only to prove attendance can make a meeting more difficult to follow.

    Make the meeting worth attending

    Explain the purpose at the beginning and keep shared material readable. Break a long presentation into sections with time for discussion. Invite only the people whose involvement is useful, and send others a summary. When participants know why they are there, it is easier to contribute meaningfully.

    Choose the environment without ignoring comfort

    Avatar-based VR meetings provide a different form of presence from a webcam grid. Participants use headsets to join a shared virtual room rather than showing their home surroundings on camera. This changes the experience, but it does not automatically create engagement. Provide a suitable alternative where needed and judge the meeting by understanding, decisions and follow-through.

    Explore the next step

    If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.

  • Why Do People Stay Silent in Online Meetings?

    Why Do People Stay Silent in Online Meetings?

    Silence can mean several things

    Someone who says little may be listening carefully, unsure when to speak or unclear about what is expected. They may also be dealing with poor audio or a meeting dominated by a few voices. Avoid treating silence as proof of disinterest. Start by checking whether the meeting gives people a useful way to contribute.

    Ask questions people can prepare for

    Send the discussion points in advance and identify where each attendee’s input would help. A specific question is easier to answer than an unexpected request for any thoughts. Allow a pause after asking it. Some colleagues will contribute more clearly through written comments before or after the session.

    Create a fair speaking structure

    Use short rounds for important decisions, without forcing people to disclose personal information or speak just to fill time. Invite contributions from those who have not yet spoken and allow people to pass. A facilitator can acknowledge a question, prevent interruptions and return to an unfinished point.

    Review the experience with the team

    Ask what makes participation easier: smaller groups, better preparation, written input or a different meeting environment. VR meeting rooms are one option for a shared discussion space, but their value should be assessed with the people using them. Equipment familiarity and comfort matter. Measure useful contributions and clear decisions rather than the number of minutes each person speaks.

    Explore the next step

    If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.

  • Why Is It So Hard to Brainstorm on Microsoft Teams or Zoom?

    Why Is It So Hard to Brainstorm on Microsoft Teams or Zoom?

    Ideas need more than an open microphone

    A brainstorming call can become a sequence of long speeches, with quieter colleagues struggling to enter the conversation. A shared screen may show the notes while one person controls what is written. Teams and Zoom can support collaborative work, but the session needs a structure that gives everyone room to think and contribute.

    Separate generating ideas from discussing them

    Start with one clear question. Give participants a few minutes to write ideas independently before opening discussion. Collect contributions in a shared place, group similar suggestions and ask people to explain the promising ones. This prevents the first confident suggestion from defining the entire session.

    Make the ideas visible

    Choose a board or note-taking method that participants can access. Name ideas clearly and record the reasoning behind them. If someone cannot use the shared tool, offer another route to contribute. The facilitator should guide the process rather than become the only person allowed to add content.

    Consider another environment when it suits the group

    A VR meeting room can offer a shared setting for discussion and visual material. It may be useful when a team wants to explore a different way of collaborating, but it does not replace facilitation. Trial a short workshop and check whether participants can contribute comfortably, find the notes and agree useful next steps. End by assigning responsibility for the ideas selected.

    Explore the next step

    If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.

  • Meeting Scheduling Across Time Zones: What Actually Helps?

    Meeting Scheduling Across Time Zones: What Actually Helps?

    Make the time unambiguous

    An invitation saying 10 am is not enough for an international team. Use a calendar invitation with the correct time zone and check the local time for each participant. Seasonal clock changes happen on different dates in different countries, so a familiar time difference may not apply throughout the year.

    Share the inconvenience fairly

    List people’s normal working hours and identify the overlap. If no comfortable slot exists, rotate the less convenient time rather than asking the same office to join early or late every week. Explain why the live meeting is necessary and keep it focused on work that requires people to respond together.

    Use written preparation to shorten the live session

    Send updates and questions in advance. Ask attendees to add comments before a stated deadline, giving everyone enough time in their own working day. Use the meeting to resolve the points that remain. Share a short record afterwards, including decisions, owners and dates, so absent colleagues can follow the outcome.

    Remember that a different platform does not change the clock

    Video calls and VR meetings can remove travel, but neither removes time-zone differences. A virtual room may suit a workshop while written feedback suits a routine update. Choose the format and timing separately. For public events, clearly display the event time zone and explain whether a replay will be available.

    Explore the next step

    If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.

  • How to Bring Teams Together Across Different Office Locations

    How to Bring Teams Together Across Different Office Locations

    Start with a shared reason to meet

    Bringing several offices together can involve travel budgets, conflicting diaries and rooms with different equipment. First decide what needs a live discussion. Routine updates can be shared beforehand, leaving the meeting for questions, decisions and collaborative work. Invite people because their input is needed, rather than because they belong to a particular office.

    Give every location the same information

    Send one agenda, one set of current documents and a clear joining guide. Appoint a facilitator who can check that every location is heard. Where several people share a physical room, make sure remote colleagues can hear individual speakers and see the material being discussed.

    Avoid creating a main office and an audience

    A common difficulty is that one room has most of the people and the conversation, while other offices watch. Ask each location for input at agreed points. Read out questions submitted remotely and summarise local side conversations. If possible, use a format where participants have comparable access to speaking and shared content.

    Test a shared virtual space

    VR meeting rooms can bring headset users from different locations into the same virtual environment. They still need a clear agenda, good audio and confident facilitation. Pilot the format with a small cross-office group, provide an alternative for anyone unable to use a headset and assess whether it supports the particular work you need to do.

    Explore the next step

    If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.

  • Travelling Two Hours for a One-Hour Meeting: Is There a Better Way?

    Travelling Two Hours for a One-Hour Meeting: Is There a Better Way?

    When the journey becomes the biggest part of the meeting

    A one-hour discussion can take most of a working day once you include getting to the station, waiting, travelling and finding the venue. The ticket price is only one part of the decision. Preparation time, missed work and the journey home also matter. Before booking, ask what the meeting needs to achieve and whether everyone needs to be physically present.

    Choose the format around the task

    An inspection, hands-on demonstration or sensitive conversation may justify meeting in person. A project update or discussion of documents may work remotely. Write down the expected result: an approved proposal, a decision or an agreed plan. This makes it easier to choose between an email, video call, shared virtual room or physical meeting.

    Keep the connection while reducing the journey

    Remote attendance still needs preparation. Share materials beforehand, allow time for questions and make sure everyone can contribute. VR meeting rooms offer another option: participants join a shared virtual space using headsets and can discuss content on virtual screens. Start with one suitable meeting and compare the experience with your usual approach.

    Try a simple travel test

    For your next meeting, add up the travel time for every attendee, identify the tasks that require being there and consider whether a shorter remote session would achieve the same decision. Keep in-person time for activities where it adds clear value.

    Explore the next step

    If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.