In a Teams meeting on a computer, select Share in the meeting controls, then choose a screen or a window. Check that the audience can see the correct content before you begin. The available options depend on your device, version and meeting permissions.
Prepare before selecting Share
Open the document or presentation you want to discuss. Close private material and pause notifications. If you use two monitors, check which one contains the audience view and which contains your notes.
Follow these steps
- Join the Teams meeting and open the material you will present.
- Select Share in the meeting controls.
- Choose the specific window, or select a screen if you need to move between applications.
- Ask one attendee whether the shared content is visible and readable.
- Select Stop sharing when you finish.
Choose a window or a screen
A window keeps the presentation focused on one application. Sharing a whole screen makes switching between applications easier, but anything displayed on that screen may become visible. Think about what your next click will reveal.
Remember sound and Mac permissions
If you are playing a video, check the audio-sharing option and test it first. Mac users may need to allow Teams to access screen recording in macOS privacy settings. Browser users may also need permission for the browser.
What if sharing is unavailable?
Ask the organiser to check your presenter role and the meeting’s sharing restrictions. Confirm that you are using a supported app or browser. Microsoft’s current guidance lists Chrome and the latest Edge for Teams web screen sharing. Follow the official instructions for your device rather than repeatedly changing unrelated settings.
Help people follow the presentation
Use readable text, explain where you are looking and pause for questions. Screen sharing makes your material visible; a clear discussion helps people use it. For more presentation planning, see our guide to why screen sharing alone is not enough.