Silence can mean several things
Someone who says little may be listening carefully, unsure when to speak or unclear about what is expected. They may also be dealing with poor audio or a meeting dominated by a few voices. Avoid treating silence as proof of disinterest. Start by checking whether the meeting gives people a useful way to contribute.
Ask questions people can prepare for
Send the discussion points in advance and identify where each attendee’s input would help. A specific question is easier to answer than an unexpected request for any thoughts. Allow a pause after asking it. Some colleagues will contribute more clearly through written comments before or after the session.
Create a fair speaking structure
Use short rounds for important decisions, without forcing people to disclose personal information or speak just to fill time. Invite contributions from those who have not yet spoken and allow people to pass. A facilitator can acknowledge a question, prevent interruptions and return to an unfinished point.
Review the experience with the team
Ask what makes participation easier: smaller groups, better preparation, written input or a different meeting environment. VR meeting rooms are one option for a shared discussion space, but their value should be assessed with the people using them. Equipment familiarity and comfort matter. Measure useful contributions and clear decisions rather than the number of minutes each person speaks.
Explore the next step
If this is a challenge for your organisation, find out whether a different meeting or event format could help. Explore OowOah VR Meeting Rooms.