A charity can consider OowOah VR Meeting Rooms for a trustee discussion when its participants have compatible headsets. Reports, presentations and a shared conversation can provide the basis for reviewing a proposal. The charity should first check that its chosen meeting arrangements fit its own governance requirements.
How could the meeting be structured?
Circulate the agenda and approved papers beforehand. During the session, refer to the current versions and give trustees time to ask questions. State each decision and any follow-up clearly. Technology can support the discussion, but the charity still needs its own process for recording and approving the outcome.
What access does each trustee need?
Every participant needs a Meta Quest 3 or Meta Quest 3S. The hosting business account creates the meeting in the admin panel and adds attendees, after which the system emails invitations. A seated room accommodates 12 people, and a standing room accommodates 30.
Can AI notes become the official minutes?
OowOah supports AI meeting notes and summaries, and meetings can be recorded. These can support preparation of the meeting record, but trustees should review the wording through their normal approval process. Do not assume an automatically generated summary captures the exact decision or replaces the charity's own agreed minutes.
Where can I find out more?
How VR meetings differ from video calls. Visit explore vr meeting rooms for the relevant service information.